Job Description

Job title: Human Resources Assistant
Location: Woodbury, New York (5 days onsite) 
Salary $60,000-$65,000

 
Responsibilities:

• Support day-to-day HR operations and serve as a point of contact for employee inquiries
• Maintain and update HRIS records, personnel files, and organizational charts
• Respond to employee questions regarding HR policies, procedures, and benefits
• Process semi-monthly payroll, timekeeping audits, and managing attendance records
• Coordinate the onboarding process for new hires, including paperwork and system access
• Track and maintain data related to leaves of absence, performance evaluations, and training
• Provide administrative support for performance reviews and other HR programs
• Reconcile benefit statements with all providers
• Assist with planning employee events, wellness initiatives, and internal communications
• Create monthly newsletters and birthday/anniversary announcements
• Ensure compliance with federal, state, and local employment laws and firm policies
• Provide general administrative support to the HR team, including calendar management, reporting, filing, and data entry
• Perform other duties as assigned to support the department and firm

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• Minimum of 2+ years of experience in an HR support role, preferably in a legal or professional services environment
• Payroll processing experience is a plus
• Strong knowledge of Microsoft Office Suite; experience with HRIS systems preferred
• Excellent communication, organizational, and interpersonal skills
• Ability to handle confidential information with discretion and professionalism
• Strong attention to detail and ability to manage multiple priorities

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact

HR@vaco.com

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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