Executive Assistant (ZR_28879_JOB) Job at BruntWork, Miami, FL

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  • BruntWork
  • Miami, FL

Job Description

This is a remote position.


Schedule: U.S. Eastern Time (must overlap at least 7 AM – 3 PM EST) — New York

Total weekly hours: 40 hours

 

The Executive Assistant (VEA) will act as the operational quarterback for the sales team. Your mission: remove friction from the sales process by managing logistics, billing, and admin so reps can focus on high-value selling. This is a critical support role for a fast-growing, high-performance medical device team.

 

Key Responsibilities

Inventory & Logistics

  • Coordinate with courier services
  • Schedule, route, and restock surgical trays
  • Track shipments (especially urgent “fast sets”)
  • Maintain a real-time inventory tracker
  • Manage Asset Measure data and reporting

Case Billing & Hospital Portals

  • Enter surgical usage in SAP (P28 sales software)
  • Submit usage in hospital systems (GHX, Infor, PeopleSoft)
  • Track and submit purchase orders
  • Confirm billing status daily and close case logs

Calendar & Case Coordination

  • Monitor shared calendar for surgical bookings
  • Send PM Briefing and AM Snapshot reports
  • Coordinate tray needs and last-minute updates
  • Communicate with couriers and hospital SPD as needed

Admin & Sales Ops

  • Track rep activity via shared CRM spreadsheet
  • Manage credentialing workflows
  • Assist with travel, hotel, and event arrangements
  • Prepare weekly reports on case volumes, billing, tray gaps
  • Monitor compliance submissions (CMS, expense logs)

 

Ideal Qualifications

  • Experience with U.S. healthcare systems (preferred)
  • Strong logistics coordination and task management skills
  • Proficient with GSuite (Docs, Sheets, Calendar)
  • Experience with SAP, GHX, Infor, or similar portals (a plus)
  • Excellent written English and proactive communication style
  • Highly organized with ability to manage real-time updates

 

Mindset & Traits

  • Proactive: Flags issues early
  • Solution-oriented: Brings options, not problems
  • Reliable: Delivers high-stakes accuracy
  • Detail-oriented: Precision in inventory, codes, billing
  • Responsive: Available during core U.S. Eastern hours

 

Independent Contractor Perks

  • Permanent work-from-home setup
  • Immediate hiring
  • Steady freelance job


Job Tags

Permanent employment, Contract work, For contractors, Freelance, Remote work,

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