Clerical and Administrative Assistant - Mid Job at Patriot Enterprises LLC, Arlington, VA

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  • Patriot Enterprises LLC
  • Arlington, VA

Job Description

Description: Provide general administrative support and perform clerical functions such as preparing correspondence, assisting with travel vouchers, receiving visitors, arranging conference calls, and scheduling meetings.

 

Duties and Responsibilities:

  • Lead calendar standardization across assigned offices, ensuring invite metadata and six ‑ month recurring refresh practices are followed.
  • Coordinate complex, multi ‑ stakeholder events (classified up to Secret) including secure facility arrangements and equipment readiness; ensure minutes/action items are captured and tracked.
  • Perform final QC on correspondence and senior signature packages; ensure suspense tracking and distribution protocols are met across the organization.
  • Oversee weekly tasker communications and staff ‑ meeting status slides; ensure ETMS2 assignments, routing timeliness, and mailbox triage standards are met.
  • Serve as liaison with DTS Authorizing Officials and travelers to reduce errors/rework; monitor overdue vouchers and support the monthly travel report inputs for each office.
  • Coordinate distinguished visitor engagements end ‑ to ‑ end with Security Manager, ensuring pre ‑ clearance and escorts are aligned with visit requirements.
  • Guide supply procurement workflows (PO drafts, approvals, GPC routing, file control) and coach junior staff on AFI ‑ compliant practices.
  • Lead routine updates to org charts/rosters; integrate changes with Business Operations Directorate.

 

Education and Experience:

  • Bachelor's degree.
  • Minimum of 5 years performing duties described in the functional description.
  • Must be a United States citizen.

Job Tags

Full time, Work at office,

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